Conferences are too expensive especially when they get you unprepared. When going for an educational conference there are few things you can do in advance to reduce your expenses. Below are some of the tips you should use to keep your expenses low.
1. Go in a Group, and Use Group Travel Coupons:
Look for your friends who will also be going to the conference. You can plan to use one car with your friends instead of each of you having to use his or her car. This will reduce the traveling expenses since you will be contributing to fueling the one car. When with your friends you can also book one room instead of each person booking his or her room. With this, the hotel room will be cheaper and you will be saving about fifty percent compared to booking the same room single.
You can also use coupon codes like Coupon Feed to save on flights, hotels, rental cars, and other travel-related expenses. If that doesn’t work, you can also try out CouponJournal.
2. Registering early.
Many educational conferences offer the early bird packages. This package is cheaper and you will be saving some money on this. Registering early also allows you to plan ahead since you are sure you will be attending the conference. You will also have time to save some money for your spending such as admission fee, traveling, lodging and food. To keep yourself always prepared for such events you should be saving throughout the year.
3. Prepare a checklist long before you go.
The most unexpected expenditure occurs when you have to buy something you accidentally forgot to pack in your bag. Buying such items may dig deep in your pocket and also make you waste a lot of time looking for where to buy the item. Prepare your packing checklist a month before your departure to ensure that you have enough time to point out what you might not have listed. When packing makes sure you have all the highlighted items in your bag.
There’s a good list of gear to take events over at http://bestgear.org
4. Pack a water bottle.
In most cases you will have a very limited access to a water fountain, the beverages offered might also be expensive for you. Having your water bottle when attending conferences will save some cash which could be used in buying the beverages.
5. Set a spending budget.
This budget will help you avoid spending more than you have planned. In the dealer hall, you may be tempted to buy a lot of stuff for yourself. To avoid such temptations you should enforce your budget with cash. To avoid overspending in dealer halls you should always leave your credit card in the hotel room.
In most cases, volunteers will be required to lead small sessions, give badges and many more tasks. There are plenty of advantages that come with being a volunteer. In return, you will be given something for appraisal. In some conferences, they might pay your lodging, give you free snacks and beverages. This will also give you a chance to interact with many people hence building your network.
7. Free snacks and meals.
Some conferences offer free meals and snacks as part of their program. Have a look at the schedule in advance to know whether you will be offered with such meals. If so you should take advantage of them since the cost may have been added to the booking fee.